The scope of work for this project would include, but is not limited to, the following activities:
Orca Month Kickoff Festival
- Lead planning and coordination for all aspects for Orca Month kickoff festival logistics. This work includes, but is not limited to, securing Alliance member commitments and involvement, securing venue, organizing layout and format of the events in the series, managing speakers and/or performers at the events, managing the budget, providing any on-site, day-of support and coordination.
- Promote and advertise kickoff festival in conjunction with broader Orca Month promotional efforts.
- Identify and define volunteer needs for the kickoff festival and work with Alliance members to recruit volunteers.
- Organize and facilitate regular Orca Month event planning phone calls, which includes developing agenda, taking notes, tracking action items, and following up with partners. Calls will be bi-weekly for initial planning and move to weekly calls as June approaches.
- Work and coordinate with Alliance groups to manage and track events, actions, next steps, timelines, and assignments.
- Identify and reach out to Seattle’s neighborhood communities to participate in the kickoff festival and other Seattle events.
- Manage Orca Month budget that consists of pledges, sponsorships, invoices, and payables.
Marketing and Communications
- Work with appropriate communications staff from Alliance member groups to develop and disseminate outreach and promotional materials as well as website, email and social media content, paid ads, promo video for Washington State Ferries, posters, and any other collateral materials for Orca Month and the kickoff festival.
- Ensure that Alliance members have access to and are disseminating Orca Month kickoff festival and Orca Month outreach and promotional materials.
- Work with appropriate communications staff from Washington Environmental Council and Alliance member groups to develop, plan, and implement a robust social media plan. Track metrics related to social media outreach.
- Experience in planning successful events or managing other projects that involve multiple elements and stakeholders.
- Strong phone skills and an outgoing personality; including the ability to be persistent over the phone and in person.
- Ability to efficiently organize and prioritize work and meet deadlines, often in compressed timelines, and remain flexible under pressure.
- Exceptional attention to detail.
- Ability to drive work forward independently while keeping team members involved and in the loop.
- Ability and willingness to work necessary hours leading up to, during, and immediately following events.
- As a contract position must be able to work some weekends and nights, able to travel to event locations, and provide own computer, phone, and work space.