Position Summary

The Administrative Associate is essential to Washington Environmental Council and Washington Conservation Voters operations. They will coordinate the smooth operation of our office and internal systems and are happiest when everything is running methodically and efficiently in support of our staff. The Administrative Associate is responsible for keeping WEC’s day-to-day bookkeeping, complete, timely, and accurate. This is an entry level position and is a great opportunity for someone who values efficiency and likes to makes things run smoothly as part of a great team!

Washington Environmental Council (WEC) is a nonprofit, statewide advocacy organization. For over 50 years, WEC has brought people together to solve Washington’s most critical environmental issues. WEC builds power for the environmental movement by building partnerships, mobilizing the public, connecting voters to decision makers, and taking legal action. Our mission is to protect, restore, and sustain Washington’s environment for all.

Washington Conservation Voters (WCV) ensures Washington’s decision makers keep our environment protected, healthy, and vibrant. Over the last 35 years, we have elected environmental champions, held our elected leaders to the highest standard, and built statewide momentum for environmental campaigns through innovative voter outreach efforts and community organizing.  WCV is committed to making sure all people in Washington have a healthy environment and a strong, sustainable economy.

By effectively combining the policy know-how of WEC with the political know-how of WCV, we have reshaped how environmental protection is achieved in Washington. With one shared CEO, our organizations work in partnership as each pursues its unique mission. Combined, we have a staff of 35 and work in a LEED-certified building in downtown Seattle with a view of Elliott Bay. We offer competitive salaries, good benefits, and the opportunity to make a difference. We are committed to a diverse, socially just, and welcoming work environment and people of color, people with varying abilities, and people of all sexual orientations and gender identities are especially encouraged to apply. We seek to apply a social and racial justice lens to all of our work.

Compensation and Benefits

This is a full time, exempt position with a salary range of $42K to $47K depending on experience. We also offer a generous benefits package including employer paid medical, vision and dental insurance, 401k plan and organizational match of up to 3% of your annual salary, a flexible spending account, paid vacation and sick leave, ten paid holidays per year, an unlimited ORCA transit pass, and if you work for seven consecutive years you are eligible for a two-month paid sabbatical. We welcome new and diverse people to a great team who together shape environmental protection in Washington.

To Apply

Please submit a cover letter and a resume here. No phone calls or mailed applications and please do not reach out to staff via email about your application.

Washington Environmental Council is an equal opportunity employer committed to dismantling structural racism and creating a welcoming work environment. WEC does not discriminate on the basis of age, race, creed, gender, religion, marital status, veteran’s status, national origin, disability, or sexual orientation. People of color, people with disabilities, and people of all gender identities are encouraged to apply.

Responsibilities

The Administrative Associate is responsible for the day-to-day bookkeeping functions for WEC such as bill payment and donation data entry to ensure our books are accurate. They are responsible for greeting visitors and creating a positive inclusive first impression with all who visit our office. This person is the main contact for ensuring the office runs smoothly and efficiently.

Duties for the position include:

Bookkeeping

  • Lead WEC bookkeeping processes—including timely bill payment, deposit data entry, payroll tasks, month-end closing and generating QuickBooks reports for program and fundraising staff
  • Work with WCV bookkeeper to ensure timely and accurate cross-organizational financial transactions
  • Work with WCV bookkeeper and Administrative Director to ensure bookkeeping processes are optimized for maximum efficiency
  • Submit bi-monthly payroll for WEC and resolve any payroll related issues
  • Submit quarterly and annual taxes to state agencies
  • Work with Administrative Director to complete annual financial audit and IRS Form 990 with WEC auditors
  • Other bookkeeping tasks such as: tracking bank balances and upcoming expenses and assisting with financial reports for CEO, Board of Directors, grants, and other purposes as needed
  • Resolve bookkeeping anomalies in keeping with GAAP standards

Admin and Human Resources

  • Assist Human Resources & Administrative Manager with HR tasks such as scheduling interviews, assisting in evaluation of employee benefits, on-boarding new hires, updating benefit enrollment data, and retention efforts
  • Filing and maintaining security of employee and financial documents, including tracking of employee timesheets

Office Management

  • Greet and assist office visitors
  • Maintain and/or order office supplies, shared office equipment, and physical space
  • Update staff on a wide variety of office and building-related happenings (no issue is too small) and manage relationship with building management
  • Lead the organization’s holiday planning committee and assist with logistical planning for organizational retreats, gatherings, or trainings for both board and staff

Other

  • Manage communications with WEC & WCV Boards: Maintain committee assignment lists, keep contact information current, coordinate meeting logistics, and serve as point of contact for board members seeking information about board activities. Attend and take minutes at board meetings.
  • Actively participate in an organizational Racial Equity work group
  • Assist WEC/WCV staff with setting up technology for meetings as needed
  • Other duties as assigned as the organization evolves

Qualifications

Required Skills

  • QuickBooks experience, nonprofit bookkeeping experience preferred
  • Ability to manage several projects at one time and see them to completion
  • Ability to quickly reprioritize according to emergent demands
  • Attention to detail and highly organized. Must be great at following up on tasks
  • Communicative, collaborative, proactive and self-directed; Must be willing to step up when necessary to share the Admin Team workload
  • Friendly and sociable as this position will be the first impression visitors have of the organization
  • Ability to use discretion and be professional at all times

 

Desired Skills

  • Experience working with nonprofit fundraising staff
  • Experience interacting with volunteers or interns
  • Familiarity with Salesforce database
  • Familiarity with Microsoft Office suite
  • Enthusiasm for learning and using online tools such as Zoom, Doodle Poll, SignUpGenius, Slack, RingCentral, Salesforce, and Box